Thrive is hiring a Development and Events Assistant!
Thrive is a local not-for-profit organization that believes when families are strong, children succeed and communities thrive. Our mission is to ensure all children have every opportunity to grow, succeed, and become valuable members of our community through programs that engage parents and empower children. We work hard to achieve this goal and our team’s philosophy is to have fun and enjoy each other while we do.
The Development Assistant provides complex administrative and staff support services. The Development Assistant provides support to the front-line fund raisers by performing logistical, administrative, and financial tasks essential to fundraising. Coordinates schedules, timelines, and meetings for the development team and prepares related materials. Serves as the administrative liaison to both internal and external contacts. Prepares reports, statistics, and maintains database records. The Development Assistant leaves an excellent first impression to individuals seeking information about Thrive because (s)he is positive, professional and knowledgeable about the organization.
This position works full-time, year-round, and is located in Thrive’s Bozeman office. This position can be pulled in many different directions at once and it is essential for the person in this role to have exceptional skills in organization, time management, and prioritizing tasks. Evening and weekend work may be required.
Primary job responsibilities:
– Performs administrative and financial tasks, including processing incoming gifts, gift acknowledgment, pledge reminders and invoicing and ensures proper record keeping. Oversees the processing of recurring gifts.
-Assists with maintaining records and database. Ensures that donor files, proposals, actions and gifts are entered into Salesforce accurately and in a timely manner. Runs reports and queries out of Salesforce and other databases, if appropriate.
-Creates and maintains database tracking activities with donors and sponsors through moves management.
-Conducts preliminary research on prospective corporate, foundation, and individual donors.
-Compiles data and prepares reports for the development team and the Board of Directors. Ensures that all data is valid and properly organized.
-Participates in weekly team meetings and coordinates the tracking of donor relations.
-Leads in greeting visitors or callers and handling their inquiries or directing them to the appropriate persons.
-Performs general administrative duties for the development team in an effective and timely manner, such as: preparing materials and correspondences needed for meetings, events and presentations, handling information requests, arranging conference calls, scheduling meetings, arranging travel, faxing, copying, mailing and filing.
-Champions communication efforts and development informational updates within the organization. Ensures key information of past, current and future Thrive Development happenings are communicated in an effective manner to appropriate audiences, including: staff members, board members and the general public.
-Works with various program staff to ensure coordination of major, minor, and recurring program events,
-including tracking registration and securing the event location and materials for each program event.
-Assists the Events Coordinator in the implementation of all major Thrive events, including: tracking event
registration, ordering marketing materials, processing event payments, communicating with vendors and donors, and assisting in all event wrap-up tasks.
-Ensures that Thrive’s marketing information/materials are distributed to appropriate physical and online locations.
-Assists in the maintenance of Thrive’s physical, website, database, and intranet marketing and event materials.
-Meets regularly with and provides regular updates to immediate supervisor about current work happenings.
-Attends monthly staff meetings and quarterly team-building activities.
-Participates in occasional Thrive events within the community outside of normal work hours.
-Works as part of Thrive team by supporting other team members and various organization programs.
-Other duties as assigned.
-Self-starter, driven to solve problems independently and efficiently.
-Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures and terminology.
-Ability and desire to create a friendly, knowledgeable, and professional first impression on behalf of Thrive.
-Exceptional knowledge of Microsoft Office Suite and Google Apps.
-Experience working in Salesforce, or other similar database management systems.
-Familiarity with all major social media platforms.
-Strong organizational skills and ability to handle numerous simultaneous job responsibilities.
-Valid driver’s license and the ability to travel periodically.
-Excellent verbal and written communication skills with an ability to develop and maintain positive relationships with a variety of internal and external stakeholders.
-Superior ability to calmly multi-task and wear many hats in a fast-paced environment.
-Possesses and demonstrates a proactive and motivated work ethic.
-Skills in knowing own strengths and having the ability to recognize strengths in others.
-Ability to work collaboratively on a team as well as the motivation and ability to work independently.
-Great time management skills and ability to provide regular attendance.
-Ability to work in a professional manner with a high degree of discretion.
-Desire for continued learning and ability to stay current with best practices and current trends.
-Willingness to assist other staff members in tasks or projects in order to further Thrive’s mission and values.
-Altruistic, non-judgmental solution-based personality with a good sense of humor.
-Passion for supporting the Thrive mission and representing the organization in a positive manner.
Education, training, experience, certification requirements:
-Four-year degree in business, marketing, or related field,
-Plus, 1+ year(s) related work experience.
-Proficiency in Microsoft Office Suite; fundraising database management experience strongly preferred.
-Equal combination of education and work experience.
If you are a team player and thrive on bringing people together to accomplish a common goal in a positive and fast paced environment, please submit the following:
1) Cover Letter
3) Two letters of Recommendation
Please send to:
Attn: Kat Massaro
P.O. Box 6637
Bozeman, MT 59771
email to email@example.com
**Please put “Development and Events Assistant” in the subject line.**
Compensation: $14.50/hr + Benefits
Employment type: full-time
Start Date: immediately
Supervisor: Managing Director of Marketing and Development
Thrive is an equal opportunity employer. The basis for recruitment, hiring, placement, training, compensation and advancement at Thrive is qualifications, performance, knowledge, skills, abilities and experience.